Industries · Health, fitness and wellness
Fewer gaps in the book. Less time on the phone.
Your front desk is busy with the people in front of them. An AI front desk handles the texts, the forms and the rescheduling, and fills the cancellations before they cost you.
For: Dental, physio, chiropractic, massage and medical clinics, plus gyms, yoga, pilates and fitness studios.
Cancellation filledwaitlist · Tue 2:30 pm
Intake form completehealth answers encrypted
Sound familiar?
Where the week goes.
Three common time sinks for health, fitness and wellness. None of them need you personally.
- 01
No-shows and late cancellations
A gap in the schedule is time you can't get back, and filling it means phoning down a waitlist.
- 02
A front desk stretched thin
Check-ins, payments and questions at the counter, while texts and emails pile up behind them.
- 03
Paperwork before every first visit
Intake forms on clipboards, re-typed into the system, with private health details passing through too many hands.
What we build
Agents that take the job off your plate.
Every system is built for one business, so this is a starting point, not a package. Each card links to the solution behind it.
- AI front desk
Bookings by text, day or night
New clients book, move and confirm appointments by text, chat or email. It knows your practitioners, services and hours, and reminds people before they forget.
- Reminders with a one-tap confirm
- Rescheduling without the back-and-forth
- Questions about parking, prices and what to bring
- Custom AI tools
Intake that keeps health data private
Online intake and consent forms before the first visit. Health answers are encrypted, and the AI only sees flags like "check before treatment", never the details.
- Forms sent with the booking
- Missing forms chased before the visit
- Flags to the practitioner, not the AI
- Sales follow-up
Cancellations filled, members kept
When someone cancels, the agent offers the slot to the waitlist. For gyms and studios it follows up on trials and reaches out when members drift away.
- Waitlist offers, first to reply gets it
- Trial-class follow-ups
- "We miss you" check-ins
- Websites and dashboards
Your week at a glance
A dashboard showing bookings, gaps, no-shows and income by practitioner or class.
- Gaps in the next 7 days
- No-show rate by service
- Class fill rates
Books too?
Bookkeeping that knows your industry.
Our bookkeeping service has a page for this kind of business: flat monthly pricing, a live dashboard and books closed by the 10th. Already have a bookkeeper? Keep them; the agents work alongside them.
A made-up example
What it looks like in practice.
On the left, the conversation your customer sees. On the right, what the agent actually did with its tools.
What the agent did
- cancel_booking(today 9:00, Marc)→ slot freed
- book(Thu 16:30, Marc)→ rebooked
- offer_waitlist(today 9:00)→ 3 people texted
- waitlist_reply(first yes)→ 9:00 filled by Aisha
Example conversation. The business, the customer and the details are made up; the tools are the real kind we build.
Real work
No health case study yet.
We'd rather show you nothing than make something up. Our case studies so far are a food truck and a tattoo studio, and the same building blocks carry over: answering, booking, follow-up and the paperwork.
What about patient privacy?
Health answers are encrypted and the AI never reads them. It works from flags, and each agent only gets the access it needs. Nothing gets connected without your say-so.
Will it work with our booking software?
Usually. Many clinic and studio booking systems can be connected. If yours has no way in, we'll tell you at the walk-through.
Does it answer the clinic phone?
No. It handles texts, chat and email, and texts back calls your front desk misses. Your phone line stays as it is.
Other industries
Say hello
Let's see what we can take off your plate.
A free consultation is the easiest way to find out whether AI would help your business, and where to start if it would.
Book a free consultation